HARBOUR TOWNE CONDOMINIUM ASSOCIATION
Board Minutes
October 12, 2011

Call Meeting to Order
President Jerry Siminski called the meeting to order at 6:45pm at the Submarine Museum Conference Room.

Members Present
Jerry Siminski-Pres., Jim Geisler, VP,  Peggy Scouten-Sec., Dan Weller-Tres., Howard Hakken

Minutes
Dan Weller moved and Jim Geisler seconded approval of previous meetings minutes with the changes. Motion was accepted unanimously.

Open Floor Item
Reviewed deck issues with condo co-owners.  Howard Hakken moved to reconsider the previous decision on deck expansions for the Cape Cods pending agreement from other co-owners. Jim Geisler seconded.  Motion approved unanimously. Jerry Siminski will personally call the Cape Cod co-owners to access their decision on deck expansions by neighbors.

Consent Agenda/Standing Committee Reports
The Consent Agenda items were reviewed to see if they were necessary since many are now part of the Treasurer’s new reporting system. 
The Delinquencies Report was reviewed. Discussion followed.
Dan Weller reviewed Treasurers Report including the Balance Sheet, Budget Variance Report, Summary Budgeted Rev/Exp Statement and Quality’s 12 Month Budget Report. Discussion   followed.  Jim Geisler moved and Dan Weller seconded approval of the Consent Agenda/ Treasurers Report.  Motion was accepted unanimously.

 Building Committee

• Howard Hakken handed out the bids he received for fixing the overhead decks that areleaking on the neighbors below.  Discussion followed.  Howard Hakken moved and Jerry Siminski seconded approval of bid by Mill’s Construction bid of $15,000 with construction not to begin until 5/1/11, and there will be discussion with the board if there is any cost increase in supplies.  Motion was accepted unanimously.
•  Howard Hakken went over a handrail design for those co-owners that needed extra help in their entries.  New design was accepted

Communications Committee

• Newsletter is in process of being put together.

Ground Committee

• No Changes

D.) Legal Committee

• No Changes

Social Committee

• Committee is working on a survey for co-owners regarding attendance, possible day and type of accommodations wanted for Holiday Get Together.  Kelly Cousineau will e-mail and ask for responses by a certain date.  Committee will review and make some decisions.

Jerry Siminski

• There are a few glitches in the CCIS system that need to be fixed.
• Jerry Siminski updated the Board on finalizing the Master Deed.
• Jerry would like to have a meeting with Quality’s owner and supervisors to access this     year’s work which will include both winter plowing and landscaping.  He will set a date with Quality and advise board members.

Jim Geisler
None
Dan Weller
Previously discussed
Howard Hakken
Previously discussed
Kathi Vanderwater
Not in attendance
Peggy Scouten
Previously discussed

Unfinished Business

• City Repaving Request – A new request letter was sent to the city.
• Window replacement is completed at 1640 West Harbour Towne Circle.
• Dry wall will be done this week at 1642 West Harbour Towne Circle.  The carpet will also be pulled and the pad replaced.
• Quality will continue its remedial lawn action and slip seeding of damaged areas.
• Fulton Street Island Landscaping is pending.
• The excessive condo storage issue will be rechecked by Jerry Siminski.

New Business

• Volunteers are still needed to serve on a 3-member committee to review Comcast HTCproposal and other carrier options for TV, internet, phone and Wi-Fi.  Discussion followed.
• LACA Meeting – Those in attendance reported on experiences.
• Jerry Siminski proposed Board Resolutions or Concepts.  Discussion followed.
• Peggy Scouten agreed to check on the Articles of Incorporation to see if there have been any changes.  She will also pull together a Welcoming Committee and members will visit new condo owners.

The Board Meeting was adjourned at 9:20pm. The next Board Meeting will be on November 9, 2011 at 6:30pm in the Submarine Museum Conference Room.

Respectfully Submitted

Peggy E. Scouten
HTCA Board Secretary