HARBOUR TOWNE CONDOMINIUM ASSOCIATION

Board Minutes 

September 14, 2011

Treasurer’s Report

Dan Weller reviewed the Treasurer’s Report with the Board which included the Budget Summary, Balance Sheet and Expenses by Vendor Summary.  Treasurer Weller then reviewed and made recommendations for the Reserve Investment Fund.  Discussion followed. Dan Weller moved and Jerry Siminski seconded recommendations.  Motion was accepted unanimously.

Open Floor Items – None

Open Item Reports/Advisory Committees:

A) Building Committee

• Jerry passed out HTCA Deck expansion Guidelines and reviewed with the Board.  A survey was included designed to be completed by Cape Cod owners with a meeting to follow.  Dan Weller moved and Howard Hakken seconded the Guidelines and survey.  Motion was accepted unanimously.
• Howard Hakken reviewed the bids he received to repair overhead decks that are leaking  on neighbors below.  He is waiting for one more bid to come in from Mills Construction.
• Privacy Screens – Dave Mills is building and installing two privacy screens as requested.
• Handrail for Steps – Some owners have been approved for handrails because of easier access for those needing the extra help.  Discussion followed.

B) Communications

• Discussed pictures for website.  Will request pictures from individuals of Harbour Towne Condos, Lake Michigan and surrounding sites and activities. The top 50 pictures will be kept and regularlychanged on the website.

C) Grounds Committee

• Develop a list of acceptable trees, shrubs & flower options – pending
• Volunteer Clean-Up Day was held on 8/27/11.  The crew cleaned up pond saplings.
• Establish a surplus plant sharing program – pending
• Volunteer tree planning with $1,000 from Board – Very few applied.

D)  Legal Committee

• Pending

E)  Social Committee

• Committee will review options for Holiday event and report back to the Board.

Jerry Siminski

• CCIS is working well and will be available to owners soon.
• Outstanding Developer Issues – Lawyer is working on the Master Deed
• CSST grounding is completed but did not prevent a fire at a condo after a lightening strike recently.
• Mail Box re-numbering is completed.

Jim Geisler – None

Dan Weller – None

Howard Hakken – None

Peggy Scouten

• Revised Letter to co-owners regarding Rules and Procedures – Pending

Kathie Vanderwater

• Kathie read a letter from the City of Muskegon regarding Sign with Lights at Indiana entrance andcity’s request for a fee.  Jerry will review.

Unfinished Business

• City Repaving Request – Will be resending letter to city.
• Window replacement (John Darien shell unit) has been completed.
• Water damage repairs to walls, ceiling and insulation at 1642 W. Harbour Towne Circle is partially completed.
• Quality remedial lawn damage – Will be slip cutting and reseeding those areas that did not recover.
• Fulton Island Landscaping - Area is not ready yet for replanting.
• Excessive Condo Storage – Problem is being addressed by owner.

New Business

• Roof Boot Replacement – Getting another bid
• Volunteers-Looking for a three member committee to review Comcast HTC Proposal and other carrier options.
• LACA Meeting is Saturday 10/8/11.  Looking for three Board members to attend.  Jerry Siminski, Dan Weller and Howard Hakken will attend meeting.
• CAI Chapter Meeting.  Jerry Siminski attended and handed out suggestions that were garnered from the meeting.  He would like Board members to review.

Meeting adjourned at 8:50pm.

Next meeting of the Harbour Towne Condo Board will be Wednesday, October 12 at 6:30pm in the GLNM&M Conference Room.

Respectfully Submitted,

Peggy E. Scouten

HTCA Board Secretary