HARBOUR TOWNE CONDOMINIUM ASSOCIATION

Board Minutes

August 10, 2011

Call Meeting to Order

The meeting was called to order by President Jerry Siminski at 6:35pm at the Great Lakes Naval Memorial and Museum Conference Room.

Members Present

Jerry Siminski-Pres., Jim Geisler, VP, Peggy Scouten-Sec., Dan Weller-Tres., Howard Hakken

Minutes

Dan Weller moved and Jim Geisler seconded approval of the July 13, 2011 meeting minutes.  Motion was approved unanimously.

Consent Agenda /Treasurers Report

Items on the Consent Agenda were reviewed.  Dan Weller reviewed the Treasurers Report with the Board which included the General Budget, Balance Sheet and Reserve Revenue & Expense Statement. Dan Weller also discussed the importance of a Reserve Fund Study.  Discussion followed.  Jim Geisler moved and Dan Weller seconded the approval of both the Consent Agenda and Treasurer’s Report.  Motion was approved unanimously.

Open Floor Items - None

Open Item Reports/Advisory Committees:

A.) Building Committee

     1. Jerry Siminski will be calling all Cape Cod owners for deck expansion input

     2. Howard Hakken sent bid requests to three construction businesses for fixing leak on stacked decks. Another will be sent to Mills Construction.   

Steve Grek responded that he would do the job for the amount of money listed on the bid request.  Rick Trygstad suggested that the bid        request   amount     was too low because of the quality of some of the construction items suggested.  He also would work with Affordable Gutters who has more experience with constructing in putting in the gutters.  Affordable Gutters wants to do only the gutters.  Howard  Hakken revised the bid amount from

$12, 210 to $15,210 to account for the better quality items.  

B.) Communications Committee

       Kelly Cousineau has been doing a wonderful job on the website.  We are looking into

       a neighbors list on a restricted part of the website so neighbors can find information about   each other for emergency/informational purposes.

C.) Grounds Committee

       1. Develop a list of acceptable trees, shrubs & flower options – pending

       2. Volunteer Clean-Up Day is scheduled for 8/27/11 from 9:00am-11:00am.  They

           are looking to clean up the pond saplings.  Lunch will be provided after at one of the

           Cul-de-sacs.

3. Establish a surplus plant sharing program – pending

4.The Landscaping Committee is looking to use the tree planning funds to buy shrubs

    to help hide some of the wells.

D)  Social Committee

Peggy Scouten shared information regarding the successful Condo Summer Get Together. There were approximately 65 co-owners and families that attended the event at Mary Sarle and Bob Jennings driveway area.  A big thank you to Mary and Bob and the committee for all their hard work.  The total expenses were $83.67.

 E)  Legal Committee

       1.  Reviewed condo list for money owed the association.

       2.  The survey for the Master Deed is being done by  Stephen Vallier of Westshore

            and is targeted for completion by the end of September.

       3.  Attorney Mark Makower is finalizing our Master Deed targeted for early October.

Jerry Siminski

1.CCIS Tracking System is working well and soon all co-owners will be able to send their   

    requests directly to the system.

2.CSST flexible gas pipe grounding is completed.  The total cost was $7,000 and some

    reimbursement will be received for the wire from the factory in the amount of $300-$500.

3.All the mail box re-numbering should be completed next week (Black background with white     

   numbers.)

4. Jerry read an e-mail from him to a co-owner and the response regarding deck issue.

Jim Geisler

All black address numbers are completed.

Dan Weller

Dan received a call from Mr. Ladd at Raymond James asking about trading bonds as he suggested.  What was determined, since the Board had not met yet, was to cash out the bonds that were poor performers and the Board would wait for suggestions on possible investments.

Howard Hakken

Previously discussed

Kathie Vanderwater

Kathie asked about the replacement of bollards and logs.  Discussion followed.

Peggy Scouten

Peggy handed out typed copies of the Rules and Regulations that she put together.  She is asking that the Board members review and bring back suggestions for changes, etc. to the next Board

Meeting.

Unfinished Business

1.City Repaving Request – City has no money to provide

2.Sun Agency Contract – Kathie and Jerry meeting after Board Meeting.

3.Window replacement at 1640 West Harbour Towne Circle (John Darien Shell Unit)  Jerry  

   was able to get 10 replacement windows and sash trim from a factory representative for 50%

   off.  The cost will be $1700 plus the charge for replacing the windows.  The unit below,    

   which had been flooded out nine times will cost $2500-$3000 to fix.  The cost will be put on   

   John Darien’s lien.

 4.Quality remedial lawn action is still being monitored.  Quality is presently putting crab

    grass killer on the areas that the grass did not return and then they will be reseeding those     

    areas this fall.

New Business

 1.Fulton Island area now has water and electricity will soon be installed.   Ken Terpstra and

    Ken Bandstra will landscape the area and maintain it.

2.Frederick’s Roofing will start replacing for $85 each the roof boots on 1/5 of the units each

 year beginning with the oldest buildings.

 3.Excessive storage was found in one of the units..  Discussion followed regarding handling.

Meeting adjourned at 8:30pm.

Next  Meeting of the Harbour Towne Board will be on September 14 at 6:30PM at the Submarine Museum Conference Room.

Respectfully Submitted

Peggy E. Scouten

HTCA Board Secretary