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HARBOUR TOWNE CONDOMINIUM ASSOCIATION
Board Minutes
July 13, 2011
Call Meeting to Order
The meeting was called to order at 6:30 pm by President Jerry Siminski at the Submarine Museum.
Members Present
Jerry Siminski - Pres., Peggy Scouten - Sec., Dan Weller - Treasurer and Howard Hakken
Members Absent
Jim Geisler, VP
Presentation
Mr. Michael Ladd, from our investment firm of Raymond James, presented an annual update of our investment performance. Our total market value as of 7/12/2011 is $433,722.53 with an annual return of 7.670%. Discussion followed.
Minutes
Dan Weller moved and Howard Hakken seconded approval of the minutes of the June 15, 2011 Board Meeting. Motion was accepted unanimously.
Treasurer
Dan Weller converted financial reports from Ken Bandstra into a single Balance Sheet for the Board and web site. Ken Bandstra has done a wonderful job. Dan Weller went over Quality’s 12 month rolling payment schedule. Quality did not charge the Association for herbicide incident and they are trying to fix areas with fertilization. Mr. Weller also went over Revenue/Expenditures versus Budget Summary. Jerry Siminski moved and Howard Hakken seconded approval of the Treasurer’s Report.
Motion was accepted unanimously.
Open Item Reports/Advisory Committees:
1.) Building Committee
A. Cape Cod Decks – 4 buildings – 13 units. Not all of the Cape Cod Buildings are the same. Some of the buildings have only three units (instead of four) and should have a different deck deck design. Only five out of the 13 condo owners responded to the designs; therefore, the Board has no clear direction. The decision on the decks will be tabled until there are more responses and another option is available.
B. The 18 Leaky Decks - Howard Hakken sent out a letter asking for bids from several construction companies. Another letter was requested to go to Dave Mills Construction also. Tabled until bids are received.
2.) Communication Committee
A. Kelly Cousineau has done an excellent job on CCIS and the web site. Newsletter will be on the web site in the next few days.
3.) Grounds Committee
A. The committee is developing shrubs, tree and flower options.
B. The Clean Up Date will be September 27th with a rain date of October 3rd.
C. Plant sharing is still being developed.
D. The nursery is billing for five trees. The cost is from $150 to $175. Howard Hakken moved and Dan Weller seconded to keep the balance of the money in the budget this year for any other requests. Motion was accepted unanimously.
4.) Legal
A. There was a $90.28 discrepancy with the lawyer bill. The Association will take care of this for this time only.
5.) Social Committee
A. The Summer Condo Get Together will be held on Sunday, July 24th (rain date on July 31st) at Mary Sarle and Bob Jennings driveway area. Attendees are asked to bring an appetizer and chair. The Association will provide wine, pop, water, plates, napkins and silverware. Information has been put on the web site, e-mails sent, and flyers distributed.
Board Members
1.) Jerry Siminski
A. CCIS – Jerry Siminski and Dan Weller met with Kelly Cousineau and helped adjust vendor information to help with emergency and rush projects. It was decided that vendors contact condo owners ASAP in emergencies or within 2-4 working days for a rush project.
B. Outstanding Developer Issues – Jerry Siminski will be contacting a lawyer to start a lawsuit for the four condo units in arrears for Association fees. There will also be an order to compel Mr. Darien to sign the Master Deed. Mr. Darien no longer has an attorney.
C. Wardflex – There are thirty condo units to ground. Twenty-four have significant work that that needs to be done, approximately one hour per unit. Jerry Siminski will send notice with schedule to condo owners involved starting July 34th. Sass Dry Wall will come in right behind the electrician to fix any damage. Paint names will be needed from owners. Eight condo units have yet to be seen because electrician could into get in the unit.
2.) Dan Weller – Addressed earlier in meeting.
3.) Howard Hakken – Addressed earlier in meeting.
4.) Peggy Scouten
A. Revised Letter to co-owners regarding Rules & Regulations – Pending
5.) Kathi VanderWater – Sun Agency
A. Brought two bills that needed signatures. Were approved in Consent Agenda.
B. Delinquency Association Dues – Discussion followed.
Unfinished Business
1.) City Repaving Request – Meeting 10/10/2010 – Pending
2.) Sun Agency Contract – Jerry will have contract to Kathie in the next couple of days.
New Business
1.) Quality Lawn Issue – Quality is taking remedial action.
2.) Update on unit sales – Discussion followed.
3.) Steve LeBel sharing of server cost – Discussion followed.
4.) Fulton Street Island Accident – Notice will be put in the Newsletter. Hopefully someone saw the accident and can give police more information. Police report was filed.
5.) Fulton Street Island Landscaping – Quality will landscape and provide irrigation in four to six weeks.
6.) Frederick’s Roofing Proposal for Roof Boot Replacement. Discussion followed. Jerry moved and Hakken seconded to have 1/5 of the total condo units have their roof boots replaced yearly until all the condo units are completed. The cost will be $85 per pipe to have them properly installed. Motion was accepted unanimously.
Meeting Adjourned at 8:55 pm.
Next regular meeting of the Harbour Towne Board will be on August 10, 2011 at the Submarine Museum.
Respectfully submitted,
Peggy E. Scouten
HTCA Board Secretary
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