HARBOUR TOWNE CONDOMINIUM ASSOCIATION
Board Minutes
May 12, 2010

Call Meeting to Order
 
President Jerry Siminski called the meeting to order at 6:30 PM in the Harbour View Room.

Members Present
Jerry Siminski - Pres., Dave Shoemake - Sec., Dan Weller - treas.
    
Members Absent
Jim, Geisler - vp., Dan Burling

Guests
Kathie Vanderwater, Independent contractor

Consent Agenda (Board Minutes and Accounts Payable)
A) Dave Shoemake moved to approve the minutes of the April 16, 2010 Board Meeting and Dan Weller seconded the motion. The board voted 3-0 to approve the minutes as written.
B) Dan Weller reviewed the financials for January, February, March, and April financials. Jerry Siminski motioned to approve the financials for January, February, March, and April and Dave Shoemake seconded the motion. The board voted 3-0 to approve all financials.

Standing Committee Reports
A) Dan Weller reviewed the treasurer's report.
B) Dan Weller reviewed the fiscal budget process for 2010-2011 and recommended that we switch to a rolling average monthly payment with Quality. Our fiscal year starts on May 1ST and a major portion of our budget is spent during the summer months on lawn care related items. This procedure allows us to average our Quality payment out over a 12 month period...thus evening out our cash flow. Dave Shoemake moved that we start paying Quality on a rolling 12 month average, and Dan Weller seconded the motion. The board voted 3-0 to approve the method. Dan Weller will make the changes to our 2010-2011 budget and create the final version.
C) Jerry Siminski reported that we are ready for the Annual Meeting. Kathie Vanderwater will compile items for the co-owners packets.
 

OPEN FLOOR ITEMS  
A) None

Open Items Report
A) Unassigned - Fourteen decks with plywood/planking issues need investigation and resolution costs.
B) Jerry Siminski reported on the progress of creating the following committees: Grounds, Building, Legal, Social, and Communications. The Grounds Committee's first assignment is to create a list of acceptable trees, shrubs and flowers for all HTCA units.
C) Howard Hakken and Bud Kemperman will be working on remodeling guidelines, Building Permit procedures and owner exception requests referred by the Board for input and recommendation..

Unfinished Business
A) Sue Abbey is requesting to add to her second floor deck. The board unanimously said no.
B) Margaret (Nancy) Bly is requesting to add a stairway to her second floor deck and a side privacy fence. The board unanimously said no to the stairway and unanimously said yes to the privacy fence. This matter is being referred to the Building Committee for further evaluation and recommendation.

New Business
Jerry Siminski reported that Behr solid color wood stain will be used on the test condo for 2010 staining.

Adjournment
Dave Shoemake motioned to adjourn the meeting and he was supported by Dan Weller. The board voted 3 -0 to approve the motion.
The meeting adjourned 8:04 PM

The next “regular monthly” Board Meeting will be June 17, 2010 at 6:30PM in the Harbour Towne Yacht Club (upper level). All Harbour Towne Condominium members are cordially invited to attend these meetings!

___________________________________
Dave Shoemake – HTCA Board Secretary