HARBOUR TOWNE CONDOMINIUM ASSOCIATION
Board Minutes
July 9, 2008

Call Meeting to Order: 
 President Dave Taylor called the Meeting to order at 6:32 PM in the Harbour View Room.

Members Present:
Dave Taylor-Pres., Dave Shoemake –Vice Pres./Secretary, Dan Weller-Treas, and Jerry Siminski

Members Absent:
None

Independent Contractors Present:
Kathie Vanderwater

Consent Agenda (Board Minutes and Accounts Payable):
A)  Minutes of the June 18, 2008 Board Meeting. Dan Weller moved to approve the minutes as written supported by Jerry Siminski. The minutes were unanimously approved by the Board.
B) Dave Shoemake moved and Dave Taylor supported the motion to approve Financial, Payables, Delinquency and Status reports as submitted. The Board unanimously approved the motion.

Open Floor Items:
A)  Sue Abbey of 1458 East Harbour Towne complained of a leaky roof, rotten ropes & pilings which were referred to Kathie Vanderwater for action. Additionally Sue Abbey also requested permission to install a gas fireplace in her main level. The Board unanimously approved her request and advised her to have her contractor obtain a building permit from the City of Muskegon and follow uniform Harbour Towne installation procedures.
B)  John Whitlock of 3543 Sand Bar Court complained about irrigation problems not being addressed. Kathie Vanderwater will follow up on this item.
C)  George & Marilyn Smith of 1444 East Harbour Towne want a tree removed, the trees and shrubs trimmed, and to make sure that Quality cleaned up the mess they made in their driveway. Kathie Vanderwater will follow up on these items.
D)  Jerry King of 1454 East Harbour Towne complained about numerous leaks in his condo from the roof and east wall siding.  Jerry King responded that this has been an on going complaint and the leaks have never been adequately addressed.  He is of the opinion that Darrell from Dimension Roofing favors a total roofing replacement but is reluctant to bring the matter before the Board.
The Board advised Jerry King that there is no reluctance on behalf of the Board to replace a roof if it is needed. In course of the discussion Jerry King stated that Darrell had never entered the attic (crawl space areas) to inspect for leakage.
The Board responded that Darrell from Dimension Roofing would contact Jerry King and inspect the roofing (inside and out) and report his findings and recommendations to the Board for action.

Owner Request for Service:
A) The board approved repair to Lynn and Adam Medema's (1347 West Harbour Towne) garage walls and ceiling.caused by ice damage. Ice builds up on the eaves of the end units (1347 and 1337 West Harbour Towe Circle) and as a result we are insulating the garage ceilings of these 2 units to see if it eliminates the ice build up. If this proves to eliminate the problem we will insulate the 2 identical buildings to the east.
B) Jerry Siminski and Bud Kemperman removed an overgrown shrub from 1404 East Harbour Towne. (Denny Wasserman’s unit).
C) Jerry Siminski reported a need to repair the retaining wall between 1673 and 1659 East Harbour Towne Circle. Russ Reckell (local Civil Engineer and friend) inspected the retaining wall and recommends the following:
1. Drill 2 holes in the retaining wall to relieve the water pressure.
2. Patch the cracked retaining wall with a pliable material.
3. Eliminate shrubs and plantings at the top of the retaining wall requiring irrigation.
4. Revise the sprinklers at the top of the retaining wall so only the lawn area is irrigated.
5. Install 2 earth anchors through the retaining wall for reinforcement.
 Jerry Siminski requested approval to spend up to $600.00 on repairs and modification to the retaining wall. Any wall repairs exceeding $600.00 would be referred back to the board. Jerry’s request was unamiously approved by the board.
D) The board requested that Kathy Vandewater of Sun Agency contact Quality and a representative of Darien Homes regarding irrigation problems and a leak in the unit above 1379 West Harbour Towne.
E) The board requested that Kathy Vanderwater of Sun Agency contact several roofers to get
recommendations to repair roof leaks in building #7 and #8.

Open Items List:
A) Dave Shoemake reported that the staining program is moving along well and 7 buildings will be painted this year.
B) Dave Taylor will oversee the building repairs temporarily and work on the paving project.

Old Business:
A) The board discussed letters regarding the paving project for 2009.
B) Dan Weller moved and Jerry Siminski supported a motion to send a letter to the city requesting details for the costs involved in the paving project. The board unanimously approved the motion.

New Business:
A) Dan Weller moved and Dave Taylor supported a motion to accept Dan Burling's resignation from the Board effective June 23, 2008.  Dan has served 5 years as Treasurer and all board members will miss his experience and dedication.
B.) Jim Geisler (1659 West Harbour Towne Circle) was nominated by Dave Taylor to fill Dan Burling’s vacant position. The board approved the motion unanimously.
C.) Dave Taylor recommended that the board reduce the number of meetings per year. He will develop a suggested schedule for the board's perusal and action..
D.) The board expresses their deep appreciation to Steve LeBel (3443 Pigeon Hill) for creating and hosting our website on his personal server. Jerry Siminski is busy entering articles on our website www.harbourtownecondos.com  The site may be accessed now and will be fairly complete buy the end of August.
E.) Jerry Siminski provided the board with a “draft copy “ of an excel spreadsheet clarifying who is responsible for specific condo repairs (the owner or the association). Upon receiving the board’s endorsement this communication will be placed on our website to provide clarification and consistency of action.
Jerry will be reviewing this communication with Jim DeVries and Bob Dillard for input and advice.Following their review, this matter will be referred back to the board’s attention for final approval.

Adjourment:

The meeting adjourned: 8:16 P.M.

The next “regular monthly” Board Meeting will be September 10, 2008 at 6:30PM in the Harbour Towne Yacht Club (upper level).

All Harbour Towne Condominium members are cordially invited to attend these meetings!

___________________________________
David Shoemake – HTCA Board Secretary